Rules for Processing Personal Data in the Recruitment Process

Personal Data Controller

Legal Geek Spółka z ograniczoną odpowiedzialnością with its registered seat at al. Zwycięstwa 96/98, 81-451 Gdynia, Poland, entered in the National Court Register (KRS) - Register of Entrepreneurs by District Court Gdańsk-Północ in Gdańsk, VIII Commercial Division of the National Court Register, under KRS number 0000615169, initial capital PLN 10000,00, NIP (Tax Identification Number) 5862305970, REGON (National Official Business Register number) 36430702100000.

Personal Data and Privacy

If you are interested in our job offers and intend to submit your application to us, you will be asked to provide us with your personal data.

Purpose of processing:

• conducting a fair recruitment process,
• enabling consideration of your application,
• if you give your consent - taking your application into account also in subsequent recruitment processes carried out by us.

Legal basis for processing:

Depending on the actions you take, these may be:

• actions taken at your request, aimed at concluding a contract with us (Article 6 sec. 1 lit. b of the GDPR),
• a legal obligation incumbent on us, in particular in the case of recruitment for positions covered by grants and reimbursements (Article 6 sec. 1 lit. c of the GDPR),
• your consent to the consideration of your candidacy in future recruitment processes - if you decide to grant it (Article 6 sec. 1 lit. a of the GDPR),
• our legitimate interest (Article 6 sec. 1 lit. f of the GDPR), consisting in the processing of data for the purpose of establishing, asserting or defending possible claims.

If you would like your application to also be considered by us in subsequent recruitment processes, please clearly inform us about it, e.g. by including the appropriate information together with your application documents. Such consent may take the form of, for example, the following consent clause:

I consent to the processing of my personal data contained in the recruitment application also during subsequent recruitment processes for similar positions, conducted by: LEGAL GEEK SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ

Provision of data:

• in the case of data necessary to identify you and your qualifications, the provision of the data is voluntary, but at the same time necessary to consider your application,
• in the case of other data, the provision of the data is voluntary and not necessary to consider your application. However, you may decide to provide us with additional data if you consider it justified.

Consequences of not providing the data:

• in the case of data necessary to identify you and your qualifications - the inability to consider your application

Withdrawal of consent:

• at any time

The processing of data until the withdrawal of your consent remains lawful.

Processing period

We will process your data only for the period during which we have a legal basis to do so, i.e. until the moment when:

• the recruitment process for which you submitted your application is completed, or
• the legal obligation requiring us to process your data ceases to apply, or
• the possibility of establishing, asserting or defending possible claims related to the recruitment ceases, or
• you withdraw your consent to the processing of data, if it was the basis for the processing, or
• your objection to the processing of your personal data is upheld - in the case where the basis for the processing of your data was the legitimate interest of the controller.

- whichever is applicable in a particular case and whichever occurs latest.

Your rights

You have the right to request:

• access to your personal data,
• their rectification,
• erasure or
• restriction of their processing,
• the transfer of data to another controller.

And the right to:

• object at any time to the processing of your data on grounds relating to your particular situation - with regard to the processing of your personal data based on Article 6 sec. 1 lit. f of the GDPR (i.e. the legitimate interests pursued by the controller).

Contact us if you wish to exercise your rights.

If you consider that your data is being processed unlawfully, you can lodge a complaint with the competent supervisory authority.

Data security

When processing your personal data, we use organisational and technical measures in accordance with applicable law.

External services / data recipients

In connection with the recruitment process, we use the services of external entities to whom your data may be transferred (solely for the purposes indicated in this document):

• Email mailbox provider *
• Office software suite provider *
• Entity providing us with hosting services
• persons cooperating with us on the basis of civil law contracts, supporting our current activities
• Relevant public authorities to the extent that we are required to provide them with the data

in the event of establishing cooperation or undertaking further actions on our part to establish cooperation, the possible recipients of your data will additionally be:

• Entity providing occupational health and safety training
• Medical entity providing preliminary medical examinations
• Accounting office

Transfer of personal data outside the European Union

In connection with the above, your personal data may also be processed by entities outside the European Union. An adequate level of protection of your data, including through the application of appropriate safeguards, is ensured by:

* the application of standard data protection clauses adopted by the European Commission, referred to in Article 46 sec. 2 lit. c of the GDPR.

Contact with the controller

Do you wish to exercise your rights regarding personal data?

Or perhaps you simply want to ask something related to our policy on the processing of your data?

Write to the email address: kariera@legalgeek.pl